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Scholars' Travel

Scholars' Travel

The Scholars' Travel Fund (STF) is a Campus Research Board program that supports U of I faculty members in the presentation of original scholarly research and creative work at academic gatherings such as national disciplinary meetings and specialized conferences. Funding for up to three faculty members for the same presentation is available, but each faculty member must submit a separate application.

Please note, the following are not supported:

  • Participation as discussant 
  • Participation as chair
  • Invited lecturer at individual campus
  • Research-related travel 

Applications must be submitted online no later than 3 p.m. on the deadline date. Results will be e-mailed to the applicants approximately two weeks after the deadline date.


STF support is limited to Illinois full-time tenured or tenure-track faculty members, full-time lecturers, University High School faculty members, and Legacy Research Scholars in targeted units.

Key points:

  • Funding is not available for emeritus/ae faculty, rehired retirees or visiting appointments (i.e., visiting lecturer, visiting assistant professor, visiting research associate professor, etc.).
  • The number of trips a faculty member is eligible to receive support for during the fiscal year is dependent upon their rank. Each conference counts as one trip in the year in which application is made, regardless of when the conference is held. (The fiscal year runs from July 1 through June 30 of each year.)
  • Assistant professors are eligible to receive funding for two trips per fiscal year. One of the trips may be to a foreign destination.
  • Associate professors, professors, full-time lecturers, University High School faculty members and Legacy Research Scholars are eligible to receive funding for one trip per fiscal year. The trip may be to a domestic or foreign destination.
  • Retroactive funding will NOT be considered. The dates of travel must occur after the results release date. The release date is the second Friday after the deadline date. (e.g., deadline date of April 1, 2015; results release date of April 10, 2015.)

Available Support 

Travel costs for domestic and international destinations are budgeted according to zones (5 for domestic, 6 for international). Rates are reviewed and periodically adjusted to account for cost increases.

All travel outside the United States is considered foreign travel. Click here for a list of the Travel Award amounts for various destinations. STF awards may be used for airfare, reimbursement of automobile mileage, conference registration fees, taxis, trains, busses, subways, business telephone calls, business expenses, toll road charges, parking charges, meals, and lodging in accordance with University and State policies. Payment of association dues cannot be supported by STF funds.

Award Administration

All documentation for STF award payments is submitted via the University's TEM system.


  • For STF awards, Expense Report titles must begin as follows: “STF AwardNumber – AwardeeLastName” (Ex. STF 12345 – Smith). This is important because it allows our office to match the Expense Report to its corresponding award and then approve the transaction.
  • To charge expenses to the STF award, choose an STF CFOP when allocating charges. Either the ICR (1-200250-207003-207005) or the State (1-100015-207003-207005) STF CFOP may be used. The reason both are available to use is that ICR and State funds cannot be mixed within a single Expense Report.
  • If you need to search for the STF CFOP, do so by clicking the Find Project icon   and, in the Project Code field, searching by CFOP segment using an asterisk (*) as a wild card. Enter *P207005 to search by Program or *O207003 to search by Org.
  • Once submitted, TEM routes Expense Reports to the OVCR for review and approval as part of the Charge Code Reviewer process.

P-Card Charges:

If a Conference Registration Fee is paid on a P-Card and needs to be applied to the STF award, send documentation to the OVCR Business Office at and a journal voucher will be processed. Reconcile the P-Card charge to a departmental account. Do not use the STF CFOP to reconcile your charge within the P-Card system.


Contact Evan Simpson at 300-6232 or via email at 

Application Instructions and Submission

Eligible Illinois faculty members must apply online. Applicants are able to save the application online and return to complete it at a later time. A separate application must be submitted for each travel request.

Please note that an application will not be reviewed until it has been successfully submitted.


Applicant Identification:
Log in with your netid and password (same as BlueStem).

Department/Unit Name:
Select department:  In the case of a joint appointment, select the department or unit that will be processing the travel vouchers.

Applicant Rank:
Select rank

Conference Information:
Enter conference title.
Enter the sponsoring organization.
Enter the official dates of the conference:  The official dates of the conference are the actual dates the conference will be in session.
Enter the destination.
Enter paper title.
Provide a brief abstract of the presentation describing its originality in the space provided. Please acknowledge here if there is a UI co-presenter.
Please provide ONE of the following:

  • A copy of the letter of acceptance from the sponsoring organization. If the letter is not in English, a translation is required (abridged is fine).


  • Documentation from the conference that indicates the dates of the conference and the applicant's participation.  A URL or website is fine, but the location of information must be clearly indicated. If the website is not in English, a translation is required (abridged is fine).

Save and Submit buttons:
Clicking on the "Save" button will save your application without submitting it. This option allows you to return to your application in progress at a later time. When you return to the STF online application you will see a summary of the form you are working on and a link that will allow you to continue with the application.
Clicking on the "Submit" button will attempt to submit your application to the Office of the Vice Chancellor for Research for review. When you click the submit button the online application will validate the form fields. If a required field is incomplete the application will display a message indicating the missing information. Once all of the required fields have been validated and your application is submitted for review, you will receive a confirmation email. If you do not receive this email, please contact our office. Once an application has been submitted a summary will be displayed on the STF Overview page and a view link will allow you to review (but not edit) your application form.


Questions? Contact Kelley Frazier

2014-2015 Submission Deadlines

Submission Deadline Result Release Date
June 3, 2015 June 12, 2015

2015-2016 Submission Deadlines

Submission Deadline Result Release Date
July 1, 2015 July 10, 2015
August 5, 2015 August 14, 2015
September 2, 2015 September 11, 2015
October 7, 2015 October 16, 2015
November 4, 2015 November 13, 2015
December 2, 2015 December 11, 2015
January 6, 2016 January 15, 2016
February 3, 2016 February 12, 2016
March 2, 2016 March 11, 2016
April 6, 2016 April 15, 2016
May 4, 2016 May 13, 2016
June 1, 2016 June 10, 2016

2016-2017 Submission Deadlines

Submission Deadline Result Release Date
July 6, 2016 July 15, 2016