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Division of Animal Resources (DAR)

Division of Animal Resources (DAR)

The Division of Animal Resources (DAR), in partnership with the Office of the Vice Chancellor for Research, researchers, students, and regulatory agencies, is responsible for ensuring high quality animal care and for providing training in and consultation on the safe, humane use of laboratory animals in research and education in compliance with federal regulations and campus policies.

Pharmacy

Controlled Substances
DEA regulations and DAR policy require that Principal Investigators obtain their own Federal and State of Illinois controlled substances licenses.  For a limited time basis, DAR can provide controlled substances to Principal Investigators, who have applied for but not yet received their controlled drug licenses.  While license requests are being processed, DAR is available to dispense controlled substances in daily aliquots as described in an IACUC approved animal care and use protocol. Investigators must request the amount of controlled substance needed for the day of upcoming procedures.  It is required that all of the substance dispensed be utilized the day it is picked up.  Please use the Controlled Substance Request Form to request an aliquot. Submit this request form at least 48 hours prior to date needed. Requests are to be submitted via fax to the DAR main office at 217-244-7963 ATTN: Cher Cain.
Each person in lab group who will be handling controlled substances must have a completed DEA Questionnaire on file at the DAR main office.  No person will be allowed to leave with the dispensed substance unless we have this form on file.

Obtaining a Controlled Substance License
State of Illinois:
Illinois Controlled Substances License
Illinois Department of Financial and Professional Regulation
ATTN: Illinois Department of Professional Regulation
320 W. Washington Street
Springfield, IL 62786
217-785-0800
http://www.idfpr.com/profs/info/contsub.asp (select “097 Other Cont Subs License”)
Federal:
Researcher Controlled Drug Registration- DEA Form 225
Kluczynski Federal Building
230 South Dearborn Street
Suite 1200
Chicago, IL 60604
(312) 353-1236 (New Applications)
(800) 478-7630 (New Applications in state only)
http://www.deadiversion.usdoj.gov/index.html (select “New Applications Online” in quick links section)
Controlled Substance FAQ-2-2012.doc 

Non- Controlled Drug and Supplies
Many Distributors have applied restrictions that no longer allow persons who do not hold a DVM license to place orders.  DAR has implemented procedures to assist Researchers in obtaining non-controlled drugs and supplies needed to facilitate research.  Investigators are asked to submit a completed Non-Controlled Drug and Supply Request via fax to 244-7963 ATTN:  Jamie Ludwig for processing.  
You should expect confirmation that your request has been received within 2-3 business days.  Supply orders will be placed twice a month (on or about the 15th and 30th of each month). Receipt of shipments may take up to two weeks for delivery.  Your contact person will be notified when the items are ready for pick up at the DAR main office.

Per Diem Rates

Per-diem rates for DAR Animal Facilities
The Division of Animal Resources per diem rates are based on an actual annual cost. View the per diem rate table or click the link provided below to open a PDF. Rates are subject to change.

 

Effective Date: 7/1/2014, FY15 9/1/2015, FY16 2/1/2016, FY16
      w/3.5% inc w/10% inc
  Ind Rate Cage Rate Ind Rate Cage Rate Ind Rate Cage Rate
Individual Rates            
Bovine <500 lb $8.72   $9.02   $9.93  
Cat $2.29   $2.37   $2.60  
Chicken – standard housing/per cage $0.77   $0.79   $0.87  
Chicken – suspended battery housing $0.35   $0.37   $0.40  
Chinchilla $1.56   $1.62   $1.78  
Dog $9.18   $9.50   $10.45  
Frog, bull $0.24   $0.25   $0.27  
Frog, xenopus/treefrog $0.11   $0.11   $0.12  
Gerbil $0.22 $0.50   $0.51   $0.57
Guinea Pig $0.64 $1.10   $1.14   $1.25
Hamster $0.64 $1.10   $1.14   $1.25
Mouse Conventional $0.22 $0.50   $0.51   $0.57
Mouse Conv Breeder (9/1/15- Mouse Conventional) $0.32 $0.00   $0.00   $0.00
Mouse IVC $0.19 $0.42   $0.44   $0.48
Mouse ABL2 or Immu - Static $0.39 $0.90   $0.93   $1.03
Mouse ABL2 or Immu - IVC $0.27 $0.62   $0.64   $0.71
Mouse ABL2 and Immuno - Static $0.42 $0.97   $1.01   $1.11
Mouse ABL2 and Immuno - IVC $0.29 $0.66   $0.69   $0.75
Mouse RQF $0.39 $0.90   $1.73   $1.90
Opossum Conventional   $1.10   $1.14   $1.25
Opossum IVC   $0.91   $0.94   $1.04
Pig – Containment Operations $5.00   $5.17   $5.69  
Pig (<3 weeks old) $1.14   $1.18   $1.30  
Pig (3 - ≤ 6 weeks old) $3.32   $3.44   $3.78  
Pig (>6 weeks old) $1.71   $1.77   $1.94  
Quail $1.39   $1.44   $1.59  
Rabbit $1.56   $1.62   $1.78  
Rat Conventional $0.64 $1.10   $1.14   $1.25
Rat IVC $0.54 $0.91   $0.94   $1.04
Rat ABL2 or RQF or Immu - Static $1.21 $2.06   $2.13   $2.34
Rat ABL2 or RQF or Immu - IVC $0.82 $1.39   $1.44   $1.58
Rat ABL2 and Immuno - Static $1.45 $2.46   $2.55   $2.80
Rat ABL2 and Immuno - IVC $0.93 $1.58   $1.64   $1.80
Reptile (plus supplies) $0.09   $0.10   $0.11  
Finch $0.26   $0.27   $0.29  
Fish tank $0.10   $0.11   $0.12  
             
Room Rate $3.28   $3.40   $3.74  

Download the Per Diem rates (PDF updated 7/23/15)

Per Diem Rates Q & A

Q. Who is responsible for inventory/census tracking and reporting?
The researcher and/or his or her staff is responsible for completing the animal inventory/census sheet.
Inventory/Census sheets that are not completed clearly and correctly will be billed the higher rate.
Training will be provided upon request, 333-2564.

Q. What's new on the per diem rate sheet?

  • Room rate for PI maintained animals within a DAR facility.
  • Cage and individual rates are now listed for all rodent housing.
  • Breeding rates.

Q. Can a PI choose whether or not they want to single house even if not required for research purposes?
Group housed will be the general norm.
Single housed animals must be based on protocol need.

Q. How will it be determined whether the cage rate or individual rate is applied?
The PI will decide which rate would work best for them and house them accordingly.
Cage rate can be utilized when 2 or more rats/hamsters/opossum/guinea pigs are housed in 1 cage, and when 3 or more mice/gerbil/peromyscus are housed in 1 cage. Note: Use of IVC is based on availablility.

Q. In order to determine cost efficiency of the cage rate, what is the max capacity of a cage when referencing the cage rate (i.e. there are different size rodent cages with different capacities)?
Standard sized rodent cages housed at the allowable densities under the "Guide".

Q. When will breeding rates be applied?
When pups are born the breeder rate will apply. When pups are weaned the breeder rate will be removed. The mother and weanlings will be moved to either an indiv or cage rate.

Q. How does DAR determine what C-FOAPAL to charge when animals are ordered?
DAR sets-up the animal care billing for protocols using the same C-FOAPAL provided on the original animal request form.

Q. When does the C-FOAPAL Change?
The same C-FOAPAL will automatically bill to that protocol until otherwise notified by the principal investigator or their business office. Additional animal orders on a protocol that we are already billing animal care for will not auto-generate a change in the C-FOAPAL currently being billed if a different C-FOAPAL is provided. The new C-FOAPAL will be used for that animal purchase only.

Q. How do I request a change in the C-FOAPAL currently being billed?
Notify DAR via email to daraniorder@illinois.edu and include the C-FOAPAL you are replacing as well as the new C-FOAPAL.

Q. What is the time frame to change a FOAP for billing?
The FOAP must be emailed to DAR by the 15th of the month that the FOAP ends. The PI is responsible for billing FOAP not changed in a timely manner.

Q. If I don’t leave the male in the breeding cage for post-partum breeding, what is the rate charged to the male’s cage when not actively breeding, does the breeding rate still apply?
The male will never be under the breeding rate.

Q. What is the differences between the four ABL2 rates for mice and rats?
ABL2/RQF/Immuno means the room is ABL2 (Animal Biosafety Level 2) –OR- RQF (Rodent Quarantine Facility) –OR- Immuno (Immunosuppressed); but is not any combination of these items. If BOTH ABL2 –AND- Immuno then there is twice the autoclaving involved and thus a higher rate.

Fact Sheets

Staff and Contact Information

Main DAR office:
1 Observatory Building
901 S. Mathews
Urbana, IL 61801
(217) 333-2564 (phone)
(217) 244-7963 (fax)
daradministrators@illinois.edu

Administrative Staff

Lyndon J. Goodly, DVM, MS, DACLAM
Director & Associate Vice Chancellor for Research
goodly@illinois.edu

Sarah Allison, DVM, DACLAM
Assistant Director
allison3@illinois.edu

Jennifer Criley, DVM, DACLAM
Assistant Director
crileyj@illinois.edu

Margaret (Polly) Clabaugh, BA, LATG
Assistant Director
mclabaug@illinois.edu

Penny Benner
Business Operations Coordinator
pbenner@illinois.edu

Deborah Harris
Office Support Specialist
harris11@illinois.edu

Doris Matthews
Clerical Assistant
dimatthe@illinois.edu

Veterinary Clinical Staff

Group contact for veterinary technicians: dartechs1@illinois.edu.

Cher Cain, BS, CVT, LAT
Veterinary Technician
bugclc@illinois.edu

Raegan Carter, BS, CVT, LATG
Veterinary Technician
carterr@illinois.edu

Phaedra Hutchison, CVT
Veterinary Technician
phutchis@illinois.edu

Jamie Ludwig, CVT, LAT
Veterinary Technician
jjocksch@illinois.edu

Occupational Health and Safety Staff

Sara Myers, BS
Occupational Health and Safety Specialist
sjmyers@illinois.edu

Animal Facilities Coordinator

Tonja Henze, MS, LATG, CMAR
Laboratory Animal Facilities Coordinator
thenze@illinois.edu

Animal Facility Supervisory Staff

Beckman
Dack Shearer, ALAT
Laboratory Animal Care Supervisor
dshearer@illinois.edu

Edward R. Madigan Laboratory
Holly Clem, LATG
Laboratory Animal Care Specialist
hclem@illinois.edu

Institute for Genomic Biology
Chris Learned, LAT
Laboratory Animal Care Supervisor
clearned@illinois.edu

Psychology
Holly Fairfield, ALAT
Laboratory Animal Care Specialist
hfairfie@illinois.edu

School of Molecular and Cellular Biology
Jamie Reed, LAT
Laboratory Animal Care Supervisor
jfreed@illinois.edu

Marc White, LATG
Laboratory Animal Care Specialist
ms-white@illinois.edu

 

Veterinary Medicine Animal Facility
Joseph Rohr, LATG
Laboratory Animal Care Supervisor
jdrohr@illinois.edu

Frequently Asked Questions

How do I get animals?
If the animals are coming from an approved vendor and are to be housed in one of the DAR Managed Animal Facilities – complete an Animal Request Form. The form is submitted to daraniorder@illinois.edu.
Are there deadlines for requesting animals?
Yes, there are deadlines for submitting an animal order request. Please refer to Policy for Procuring Animals.
Was My Animal Order Placed?
All animal orders received by the current weeks deadline should expect an email order confirmation that week between 8:30am Thursday and Noon Friday.
What if I want to import animals?
The Import Request Form and Animal Request Form would be submitted as outlined on the import request form.
What if I want to export animals to another institution?
The Export Request Form would be submitted as outlined on the form; the DAR Staff would then proceed with processing the request.
What if I want to transfer animals from one protocol to another?
The Animal Request Form is also used for this. The DAR staff will assist with the transfer of the animals, once approval has been given. Anticipate a 24 hour turnaround time for approval of these requests.
What if I want to transfer animals from one DAR animal facility to another, even if they remain on the same protocol?
The Animal Request Form is also used for this. The DAR staff will assist with the transfer of the animals, once approval has been given. Anticipate a 24 hour turnaround time for approval of these requests.
What are the per diem rates?
The Per Diem Rates page provides the current rates.
How do I find out if my protocol still has animal numbers on it?
Contact the IACUC either via email, or via phone: 3-7789.

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